New in the Read AI MCP Server: Meeting Search and Folders

The Read AI MCP server now has 10 new tools: one that searches your meetings by what was said, and nine that let your AI assistant organize and share meetings in folders. That brings the total to 14 tools, available today to every account with MCP access.

Until now, your assistant could list your meetings by date, pull the details of a specific meeting, send a Read AI notetaker to a call, and share a meeting report. That works well when you know which meeting you want. It breaks down when the question is "where did we decide that?" or "pull together everything from the Acme deal." The new tools close both gaps.

• search_meeting_agent: Finds the meetings where something was discussed, with a reason and a supporting excerpt for each.
• list_folders: Lists all of your folders.
• get_folder: Gets the details of one folder.
• list_folder_items: Lists the meetings in a folder, with the same detail as a single meeting.
• create_folder: Creates a private or shared folder.
• update_folder: Renames, recolors, or re-describes a folder.
• add_folder_items: Adds meetings to a folder, optionally a whole recurring series.
• remove_folder_items: Removes meetings from a folder without deleting them.
• share_folder: Shares a shared folder with someone by email.
• delete_folder: Deletes a folder, leaving its meetings untouched.

Find any meeting by what was said

Meeting search lets your assistant find meetings by topic, decision, person, or phrase, instead of by date. Ask "when did we agree to move the launch?" and a search agent on Read AI's side scopes your meetings, searches the transcripts, reads the likely candidates, and returns the best matches.

Each result comes with a one-sentence reason it matches and an excerpt from the transcript that backs it up. Your assistant can then open any result with get_meeting_by_id to read the summary, action items, or full transcript.

Tips for better searches

• Describe what to find, not what to conclude. "Discussions where the Q3 pricing change was decided" works better than "why did we raise prices?" Search finds the meetings; your assistant answers the question from them.
• Be specific. Names, products, customers, and distinctive phrases narrow the search faster than general topics.
• Give it time. Search is thorough, so it typically takes 20 to 60 seconds. For a quicker, lighter search, ask your assistant for fewer results.
• Ask one question at a time. If the first results miss, refine the query rather than running several searches in parallel.
• Use the right tool for dates. To see what happened last Tuesday, browsing by date with list_meetings is faster. Use search when you know what was said but not when.
• Treat the excerpt as a pointer. The excerpt shows why a meeting matched. For exact wording, have your assistant check the full transcript.

Organize and share meetings with folders

Your assistant can now do everything with folders that you can do in the Read AI app: create them, fill them, rename them, share them, and clean them up. Folders also give your assistant a natural scope, so "summarize the Acme folder" becomes a single request.

There are three kinds of folders:

• Private folders are visible only to you.
• Shared folders can be shared with teammates, who get viewer or editor access to the folder and the meetings in it.
• Smart folders are created by Read AI. Your assistant can read them but not change them.

Tips for working with folders

• Add a whole recurring series at once. When you add a recurring meeting, ask your assistant to include the series. Every past occurrence goes in with one request, so your weekly 1:1 or standup lives in one place.
• Decide private or shared up front. A private folder can't be turned into a shared one later. If you change your mind, ask your assistant to create a shared folder and move the same meetings into it.
• Choose what folder members can do. When you create a shared folder, set whether members get viewer or editor access to its meetings. Viewer is the default.
• Check what's inside before you share. Sharing a folder gives the recipient access to every meeting in it, so it's worth a quick look first.
• Removing is not deleting. Removing a meeting from a folder, or deleting the whole folder, never deletes the meetings themselves.
• Mind duplicate names. Creating a folder with a name you already use makes a second folder rather than reusing the first. Ask your assistant to look for an existing folder before creating one.

Putting it together

The new tools are most useful together and alongside the ones you already have. Here are three requests to try in your AI assistant.

Build a deal room in one request

"Find every meeting where we discussed the Acme renewal, put them in a new shared folder called Acme Renewal, and share it with my account manager."

Your assistant searches by topic, creates the shared folder, adds the meetings, and shares the folder by email. Anyone joining the deal later gets the full history from one link.

Trace a decision back to the source

"When did we decide to drop the free trial, and who pushed for it?"

Your assistant searches for the decision, then opens the best match to read the transcript around it. You get the answer with the meeting, the date, and the speakers, plus a link to the report.

Catch up on a project

"Summarize the action items from everything in my Enterprise folder this month."

Your assistant finds the folder, lists its meetings with their action items, and rolls them up into a single list grouped by owner.

Get started

If you already use the Read AI MCP server, the new tools are already available in your assistant. There's nothing to install or reconnect.

If you're new to it, connect Read AI to your assistant in a few minutes:

• ChatGPT and Codex
• Claude (Desktop, Web, and Code)
• Microsoft Copilot Studio
• Any other MCP-compatible client, using the server details in the MCP Server guide

The MCP Server guide also documents all 14 tools, including what each one needs and what it returns. Your assistant only sees the meetings and folders you can access in Read AI, and it can only share what you're allowed to share.

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