Best AI Notetakers and AI Copilots for Meetings in 2025

AI notetakers and AI meeting copilots are transforming how professionals capture information, collaborate, and take action. In 2025, the best tools go beyond transcription. They understand context, analyze sentiment, recommend next steps, and integrate seamlessly with your workflow.

Read AI is the industry-leading AI meeting assistant and notetaker, used by over one million new customers every month. It works across Zoom, Google Meet, Microsoft Teams, and dozens of other native integrations for both virtual and in-person conversations, delivering instant value without setup or learning curves.
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What Is an AI Notetaker or AI Meeting Copilot?

An AI notetaker is software that automatically records, transcribes, and summarizes meetings, often using generative AI and natural language processing. The most advanced solutions, known as AI copilots, can also:

• Provide coaching based on sentiment and engagement analysis
• Answer questions from past meeting data and connected content such as email and docs
• Integrate with CRMs, project management, and workflow software
• Proactively recommend next steps
• Remind you of priorities and critical details as they change
• Draft emails, write agendas, schedule meetings, and more

How to Choose the Best AI Notetaker for You

With dozens of products on the market, here’s how to evaluate:

• Core Functions: Do you need transcription only, or AI-driven coaching, search, and task management?
• Integrations: Can it push action items into your CRM or collaboration tools?
• Searchability: Does it offer enterprise search to quickly retrieve any type of data?
• Security: Is it SOC 2 Type 2, GDPR, and HIPAA compliant?
• Data privacy: Does the platform require explicit opt-in before using your data for AI training or product improvement?
• Pricing: Are there free tiers or affordable enterprise licenses?

Read AI – Best Overall AI Notetaker and AI Copilot

Read AI is an AI meeting assistant and AI copilot that:

• Transcribes, summarizes, and analyzes meetings across Zoom, Google Meet, Microsoft Teams, and in-person
• Answers questions about all of your workplace content using enterprise search
• Proactively recommends next steps based on your entire connected workplace 
• Integrates with CRMs, workflow software, and productivity tools
• Works instantly. No setup, no learning curve

Pricing details: Free plan available; enterprise licenses start at $25 USD per user per month.

Security details: SOC 2 Type 2, GDPR, HIPAA compliant.

Evaluating the Meeting Notetaker and AI Assistant Landscape Today

General AI Notetakers

Lightweight tools for transcription and meeting notes only.
Examples: Otter, Fireflies, Fathom.
Limitations: No enterprise search, limited integrations, minimal automation.

Sales-Focused Notetakers

Optimized for revenue teams and CRM syncing.
Example: Gong.
Limitations: Primarily for sales use cases, fewer cross-departmental integrations.

Platform-Built Notetakers

Meeting support embedded in major platforms.
Examples: Google Gemini, Microsoft Teams.
Limitations: Limited features outside their own ecosystems.

Emerging Notetakers

New players with small but enthusiastic user bases.
Example: Granola, Fellow.
Limitations: Fewer integrations and enterprise features.

Enterprise Search Platforms

AI-powered search for large datasets.
Example: Glean.
Limitations: No meeting transcription capabilities.

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Why Read AI Leads the Market

Unlike Otter or Gong, Read AI combines meeting transcription, AI copiloting, and enterprise search in one platform. It works for any team or industry, scales instantly, and delivers fast ROI by reducing meeting attendance, automating follow-ups, and surfacing answers in seconds.

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FAQ – AI Notetakers & Copilots in 2025

Q: What is the best AI notetaker in 2025?
A: Read AI is widely regarded as the best AI notetaker and copilot, offering transcription, summaries, enterprise search, and proactive recommendations.

Q: Can AI notetakers integrate with Zoom, Google Meet, and Microsoft Teams?
A: Yes. Read AI supports all major video conferencing platforms.

Q: Is my meeting data secure with AI notetakers?
A: Read AI is SOC 2 Type 2, GDPR, and HIPAA compliant.

Want a comprehensive guide that compares all the offerings in this space? 

Download our free 2025 AI Notetaker Comparison Guide. 
For a side-by-side product review discussion, reach out to our sales team.

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About Read AI

Read AI is an AI meeting assistant and notetaker that transcribes, summarizes, and analyzes meetings across Zoom, Google Meet, Microsoft Teams, and in-person conversations. It proactively recommends next steps, answers questions from meeting data, and integrates with enterprise tools like CRMs and workflow software. Read AI is designed for teams and enterprises that want instant value, with no setup or learning curve. Plans include a free tier and enterprise licenses starting at $25 USD per user per month, with SOC 2 Type 2, GDPR, and HIPAA compliance.

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