For recurring meetings, Recommendations alert you when guests have low participation rates and gives you the option to remove them from the meeting.
Recommendations help you identify ways to improvement meeting engagement, including inviting participants as optional.
By understanding participation in meetings, Read recommends actions to either make the meeting better or return time back to participants.
Make a meeting participant optional or remove
Change the time and length of a meeting
Review a meeting series for deletion
Read aggregates engagement, sentiment, participation, and more across meetings to find opportunities for improvement. The result is data-driven recommendations for you and your meeting participants.
Key factors display the reason for the recommendation
Actions applied directly in your calendar
Annual employee survey highlighted meeting fatigue as the #1 issue in the organization. Prior attempts to solve the problem were “old school” and temporary.
Metrics show larger the meeting, lower the engagement
Applied recommendations to save 8 hours per employee in the first 30 days
Average number of meeting attendees decreased from 9 to 7
With over 30% of meetings starting late and 50% going over schedule, this organization had accidentally built a culture of tardiness.
Metrics identified timeliness as negatively impacting engagement
Hosts were starting meetings late by an average of 2 minutes
Metrics and recommendations increased accountability improving on-time rates by 13%
Recommendations are meant to provide you with specific actions you can take to improve a meeting. Simply accept, reject, or acknowledge the recommendation and your calendar event will automatically be updated.
To provide meeting recommendations, Read evaluates thousands of meetings, looking for patterns of behavior that cause meetings to perform well in terms of engagement, sentiment & conversational dynamics. From this analysis, we evaluate your meetings and generate recommendations that, if acted upon, can either save you and others valuable time or improve the quality of your meetings.
There are 4 different types of recommendations:
Mark invitees as optional
Remove invitees from the meeting
Delete the meeting series
Acknowledge a meeting series or participant should be reviewed to identify how to improve
These are important meeting dimensions that Read uses to determine if a recommendation can be made. They include:
You can choose to accept, acknowledge, or simply ignore a given recommendation. When accepting a recommendation you could be getting time back or giving time back to another participant. Recommendations you accept are automatically reflected in the meeting event.
Typically recommendations are made after measuring 4 or more meetings and can take up to 3 to 5 days to be added to the Recommendations tab in your account.
If you don’t see recommendations this could be for a few different reasons:
You’ve not measured enough meetings, the average is 4, but additional meetings may be needed.
Read needs more time to determine which meetings or participants would benefit from recommendations, this can take up to 9 days.
Your meetings are going well and Read has not determined a recommendation is necessary.
Make sure you’ve connected your calendar with the setting for Read to join All meetings. This will increase the opportunity for Read to provide meeting recommendations
Recommendations are delivered daily once Read a meeting or participant could benefit from a recommendation. To improve your opportunity to receive recommendations be sure to connect your calendar and choose the default setting for Read to join all meetings.