Your team's knowledge lives in dozens of places, including meeting recordings, email threads, Slack channels, and shared docs. AI meeting assistants promise to fix this, but Fireflies and Read AI take different approaches.
This guide covers where each tool excels and how to decide which one fits your team's reality.
Fireflies focuses on automation and CRM integration. It transcribes meetings and supports CRM-driven automation with shared comments, reactions on transcripts, team collaboration features, and a searchable meeting library that integrates with your existing workflow tools.
The platform syncs meeting notes to contact and deal records, creates tasks automatically, and maintains searchable interaction history.
Fireflies' free plan includes unlimited transcription but caps storage at 800 minutes, enough to evaluate whether the tool works for you, but not enough to rely on long-term.
Pricing runs $10 per user per month on annual billing for the Pro tier.
Read AI is an AI assistant that works across your entire workday (meetings, emails, messages, documents, and connected storage), not just a meeting transcription tool. Instead of focusing solely on capturing what happened in meetings, it connects information across all these channels into a personal knowledge graph you can search and chat with.
Read AI is an AI assistant that works across your entire workday (meetings, emails, messages, documents, and connected storage), not just a meeting transcription tool. It connects information across all these channels into a personal knowledge graph you can search and chat with, while proactive agents like Monday Briefing and Topics surface what matters without you having to ask.
Read AI integrates with 20+ platforms including Zoom, Google Meet, Microsoft Teams, Slack, Gmail, Outlook, HubSpot, Salesforce, Notion, Jira, and Confluence.
It works across web, desktop apps for Mac and Windows, and mobile apps for iOS and Android, capturing both virtual and in-person interactions.
Search Copilot brings together information from wherever it lives in your workflow. When you ask "What's the status of the Q2 pipeline?" you get answers with full context: meetings, email threads, Slack and Microsoft Teams conversations, and the reasoning behind decisions, all in one place.
Setup takes 20 minutes, and users save an average of 20 hours per month, reclaiming time for strategic work instead of hunting through tools.
Read AI users also attend 20% fewer meetings with 33% fewer attendees per meeting, supported by shared meeting reports, meeting scores, proactive decline recommendations, and attendee engagement insights that help you decide which meetings need your presence.
Monday Briefing delivers insights proactively, pulling action items and decisions from across all your interactions so you start Monday knowing what matters, without asking. Topics surfaces and organizes the most important themes from your work, making it easy to catch up on what's critical.
Read AI charges $15-$22.50/user/month. For teams where important context lives scattered across multiple platforms, this approach addresses problems that meeting transcription alone can't solve.
Let's get specific about where Fireflies and Read AI actually differ:
Fireflies delivers transcription accuracy, CRM automation, and team collaboration features that work reliably in production environments. Read AI stands out with real-time analytics, sentiment analysis, and Speaker Coach, which provides feedback on speaking pace, filler words, and participant engagement during meetings.
Fireflies automatically matches meeting participants to CRM records, updates deal stages, and create follow-up tasks.
Read AI supports CRM integration through Salesforce and HubSpot, including Sales AGI features that provide deal insights and risk detection that move deals forward two days faster on average.
Read AI’s Search Copilot brings together information from meetings, emails, Slack messages, and your CRM, not just your meeting history.
When you ask "What did we decide about the pricing change?" you get answers from last week's sales call, the email thread with finance, and the Slack discussion with product, in seconds.
Fireflies' search works well within your meeting archive. For teams where important decisions emerge across multiple tools, Read AI's unified search delivers value beyond meeting-specific documentation.
Fireflies pricing starts at $10/user/month while Read AI charges $15-$22.50/user/month for AI assistant capabilities that work across all your interactions.
Your decision here depends on whether you're solving "we need better meeting notes" or "we need AI that increases velocity, saves time, and helps us hit our business goals."
Both platforms meet enterprise security standards. Read AI holds SOC 2 Type 2, GDPR, and HIPAA certifications for regulated industries like healthcare and financial services, with privacy-first architecture and opt-out by default.
Read AI doesn't train on customer data by default.
Fireflies maintains enterprise security standards appropriate for most business use cases.
If your bottleneck is finding past decisions and context across scattered tools, Read AI solves problems that meeting-focused tools can't address.
Read AI captures interactions across meetings, emails, messages, and documents, then connects everything into a unified knowledge graph. Search Copilot finds answers from wherever information lives. Agents like Monday Briefing surface what matters proactively, so you start each week prepared.
Read AI works across the tools your team already uses:
Try Read AI for free and see how much time your team saves when context becomes instantly accessible.
Fireflies specializes in meeting transcription and CRM automation, syncing call content directly to Salesforce and HubSpot. Read AI offers the same meeting transcription and CRM automation, plus connects your meetings to email threads, Slack discussions, and documents into a personal knowledge graph you can search and chat with.
Yes, both integrate with Salesforce and HubSpot. Fireflies automatically matches participants to records, updates deal stages, and creates follow-up tasks. Read AI does the same, plus Sales AGI surfaces deal insights and risk detection by connecting your CRM data to interaction history across meetings, emails, and messages.
Read AI handles async-heavy, distributed workflows well because decisions often emerge across multiple channels, not just meetings. Its unified search connects context across time zones, and Monday Briefing surfaces action items proactively each week. Read AI also supports 20+ languages with cultural nuance in transcription.
Fireflies runs $10/user/month (annual billing) for Pro, with a free tier offering unlimited transcription but capping storage at 800 minutes. Read AI runs $15-$22.50/user/month (annual billing), with pricing reflecting the broader AI assistant capabilities beyond meeting capture.
Disclaimer: AI tools evolve quickly. Features described here reflect capabilities at time of writing. Verify current feature sets on each vendor's website before making decisions.
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